Aug 13 & 14: General collaboration meeting
Aug 15 & 16: break outs to science WGs and technical group

Venue: California Institute of Technology (Caltech), U.S.A.

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In 2012 March we PFS team have succeeded in the PFS Conceptual Design Review (CoDR), and we both science and technical teams have been workinghard for these three months. We now have only seven months left before next important milestone of the Preliminary Design Review (PDR). In order to summarize CoDR in a concise way with the common understanding among all collaborators, to resolve issues raised there, and to proceed further for the PDR, we will have the 3rd General Collaboration Meeting. This is to be held in Pasadena, California, for the first time outside of Tokyo area.

In this Collaboration Meeting, we will shape the PFS into a real instrument, targeting the PDR (We have actually started already purchasing some components!). This means that we inevitably need to make many important decisions including the final fixing of some essential parameters. For this purpose we need intensive discussion including all science and technical members, since those parameters must be statisfied from both scientific and technical points of view.

Many new participants are also expected particularly since this is the first General Collaboration meeting to be held outside of Tokyo. We really welcome these new people and would like them to understant what is the PFS
( https://sumire.ipmu.jp/en/2652; https://arxiv.org/abs/1206.0737 ), to input their new ideas in time for the PDR, and to join this exciting project. We therefore will try to also include introductory parts as much as possible.
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● Monday 13 August – Hameetman Auditorium ●

09.00: Welcome and logistics : Richard Ellis

09.05 – 12.00: Status of PFS (Chair: David Spergel)

09.05: PFS: Overview : Hitoshi Murayama

09:35: Scientific Issues: From CoDR to PDR : Richard Ellis

10.05: Project Manager’s Report : Hajime Sugai

10.45: Coffee Break – Cahill Patio

11.15: Technical Issues for Science WGs and Requirements Flowdown : Naoyuki Tamura / Masahiro Takada

11.45: Topics for Discussion on Day 2 : Masahiro Takada / Richard Ellis

12.00: Lunch – Cahill Patio

13.30 – 17.40: Technical Progress (Chair: Hajime Sugai)

13.30 – 16:30: Technical progress reports (20+10 min each)

- Fiber system: Antonio Cesar de Oliveira (LNA)

- Positioner & PFI: Mike Seiffert /Charles Fisher (JPL)

- Spectrograph: Sebastian Vives (LAM)

- Detector & dewar: Jim Gunn (Princeton)

- Metrology system: Shiang-Yu Wang (ASIAA)

16:00: Coffee Break – Cahill Patio

16:30 – 17:10: Technical progress reports (continued)

- System software: Atsushi Shimono (IPMU)

- Data reduction software: Steve Bickerton (Princeton)

17:10: PFS Requirements for Subaru: Naoyuki Tamura (IPMU)

17.40: End of Day 1

18:30: Reception at Athenaeum (Main Lounge)

19:00: Dinner at Athenaeum (Main Lounge)

● Tuesday 14August – Hameetman Auditorium ●

09.00 – 10.45: Science WG Updates (25+10 each) (Chair: Toru Yamada)

- Cosmology: Masahiro Takada (IPMU)/Chris Hirata (Caltech)

- Galactic Archaeology: Masashi Chiba (Tohoku)

- Galaxy/AGN evolution: Jenny Greene (Princeton)

10.45: Coffee Break – Cahill Patio

11.10 – 12.30: Contributed talks (Chair: Masahiro Takada)

- Lyman-alpha cosmology (25+10): Nao Suzuki (LBL)

- Modeling the Large-Scale correlation function for PFS (17+3): Alvise Raccanelli (JPL)

- Are Interloper Lines a problem for PFS (17+3): Anthony Pullen (JPL)

12.30: Lunch – Cahill Patio/
Steering Committee Meeting (Room 304 Cahill)

13.30 – 16.00: Discussion of Science Issues (Chairs: Masahiro Takada/Richard Ellis)

- Survey plan for galaxy science (Greene, Ouchi, Silverman)

- Medium Resolution mode for GA (Chiba, Gunn, Cohen)

- Near-infrared spectroscopic sensitivity (Gunn, Hirata, Ellis)

- Trade-off Issues (Tamura)

16:00: Coffee Break – Cahill Patio

16:30 – 17.40: PDR Preparation (Chairs: Hitoshi Murayama, Hajime Sugai)

- defining criteria for PDR

- what documents are required

- timetable for documentation and interim meetings

- plans for Wednesday and Thursday

17.40: End of Day 2

● Wednesday 15 August – Break-Out Sessions ●

08:00 – 17:00 Hameetman Auditorium

Cahill Room 273

● Thursday 16 August – Break-Out Sessions ●

08:00 – 17:00 Hameetman Auditorium

Cahill Room 312